Subscribe to your training calendar

What it does

A calendar subscription publishes an athlete's planned workouts as a read-only iCal feed that Apple Calendar, Google Calendar, and Outlook can subscribe to. Your sessions then appear alongside the rest of your life in your normal calendar app.

It is one-directional: workouts flow from Grepiac into your calendar. Anything you change in Apple or Google does not flow back to Grepiac.

Turning it on

• Coach: open the athlete's calendar and click 📆 Subscribe in the toolbar, then Enable calendar subscription.
• Athlete: Settings → Calendar subscription, then Enable.

You get a private subscribe link. Two forms are shown: a webcal:// link (best for Apple) and an https:// link (best for Google).

Apple Calendar (iPhone / Mac)

1. Copy the subscribe link.
2. iPhone: Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar, then paste.
3. Mac: Calendar → File → New Calendar Subscription, then paste.

Google Calendar

1. Copy the https link.
2. Desktop Google Calendar → Other calendars → + → From URL → paste → Add calendar.

Timed vs all-day, and timezones

A workout with no start time shows as an all-day entry on the chosen date. That carries no timezone and never shifts, wherever your phone is.

A workout with a start time shows as a timed event, anchored to the athlete's timezone. If an athlete's timezone is blank it falls back to the platform default, so set it (athlete: Settings → Display preferences; coach: the athlete edit form) before relying on timed workouts, or a 5am session could land at the wrong local hour. The subscribe page shows which timezone is in use.

What's included, and how far ahead

The feed publishes planned workouts in a window from roughly 3 months back to 12 months ahead. Because it is the athlete's own calendar, it shows only workouts that are visible to the athlete: anything a coach has hidden (a hidden dynamic plan, a hidden week, or a workout with "visible to athlete" turned off) is left out of the feed, just as it is left off the in-app calendar. Completed-activity history is not published; this is a forward plan, not a training log.

Each event carries the workout title, its duration / distance / Load, any free-text description, and a link back to the full workout. For workouts built with the interval builder, the structure is also written out as text (for example "Warm-up 10min · 3× (12min @ 100% / 4min @ 55%) · Cool-down 10min"), so the athlete can read the session straight from the calendar without opening the app.

Privacy and refreshing

• The link is effectively a key: anyone who has it can see the workout calendar without logging in. Only share it with the athlete (or people they trust). It exposes planned workouts only (no coach notes).
• Regenerate the link any time to revoke the old one; Turn off to stop the feed entirely.
• Calendar apps refresh on their own schedule (often a few hours, up to about a day), so changes (including a workout or week you hide) appear on the athlete's device at its next refresh, not instantly.

See also: Training calendar: overview, Dynamic plans: shared subscription calendars.