Inviting an assistant coach to your team

When to invite

Use an assistant coach assignment when:

• You want a colleague to share workload across athletes on a team.
• You want a specialist (swim coach, biomechanist) to see and write notes on certain athletes.
• You want a sub coach who runs sessions in your absence.

Your plan includes 2 assistant coaches by default. More are negotiable (ask us).

Sending the invite

1. From the coach dashboard, click My teams.
2. Open the team you want the assistant on (or create a new team).
3. Click Invite assistant coach.
4. Enter their first name, last name, and email.
5. Optional: add a short note that goes into the invite email.
6. Click Send invite.

A CoachInvite record is created with a single-use token.

What the recipient sees

They get an email with a link of the form /coach-invite/<token>/. On click:

• If they do not have a Hub account, they see a signup form to set their password. After signup they are auto-assigned to your team and routed to the coach dashboard.
• If they already have an account, they see a confirmation page describing the team they are joining. After confirm, they are added.

The invite token is single use and expires after 30 days.

What they can do after accepting

See What an assistant coach can and cannot do.

Revoking an invite

If the invite has not yet been accepted and you want to cancel it, open My teams > [team] > Pending invites and click Revoke. The token is invalidated immediately. If they had not clicked yet, the link will return "Invalid invite".

Removing an active assistant coach

From the team page, find the assistant coach row and click End assignment. They lose access immediately. Notes they wrote stay attached to the athletes but become private to them: only the original author and admins can see them after the assignment ends.