Transferring all your athletes to another coach

When this happens

You are stepping back from coaching: retirement, career change, sabbatical, health reasons. You want to hand the roster off to another coach (or several) without losing athlete data or making the athletes start over.

What stays with the athlete

In any transfer scenario, the athlete keeps:

• Their Athlete record.
• All Activity history (FIT files, parsed metrics, zones, best efforts).
• All Assessment records.
• All WellnessLog entries.
• All Equipment records.
• All Race records and recaps.
• Their MetricHistory (threshold trend over time).
• Their account sign-in.

Athlete data is theirs, not yours.

What stays with you

You keep:

• The CoachNotes you authored (subject to the privacy gate: see Coach notes privacy).
• The activity notes you wrote.
• Any Assessment records you authored.
• Your own user account.

What changes in the transfer

• The CoachAthleteRelationship for each athlete you are transferring is ended.
• A new CoachAthleteRelationship with the receiving coach is created when the athlete signs up via the new coach's join link or accepts a transfer.
• Your coach_grant premium for those athletes revokes. See Switching coaches explained.
• CoachNotes you authored: still readable by you and admins. Not readable by the receiving coach (the privacy gate closes when your relationship ends).

The transfer flow

Option A: athletes pick a new coach themselves

1. Identify which receiving coaches the athletes might pick.
2. Introduce them (warm intro is the right move).
3. Each receiving coach sends the athlete a join link.
4. The athlete clicks, confirms the switch, and the relationship flips.

This preserves athlete autonomy; you do not pre-decide.

Option B: you assign athletes to a single receiving coach

1. Negotiate with the receiving coach (compensation, capacity, fit).
2. Send each athlete a personal note explaining the transfer and introducing the new coach.
3. The receiving coach sends each athlete a join link.
4. The athlete clicks.

This is cleaner if you and the receiving coach already have a working relationship.

Option C: gradual handoff

1. Add the receiving coach as an assistant coach on a team containing the athletes.
2. The assistant coach gradually takes more sessions and writes more notes over 2 to 4 months.
3. After the handoff is complete, you step out and the assistant becomes the head coach (today this requires an admin to convert the assignment; the receiving coach creates a fresh team and athletes re-link via join link).

This is the smoothest from the athlete's perspective.

What to give the receiving coach

You cannot transfer your CoachNotes to them (the privacy gate makes them invisible). What you can do:

• Export key context to text and share it directly (email, doc): season history, key tests, current zones, injuries, life context.
• Write a fresh CoachNote with the receiving coach named, marked visible-to-athlete, summarising the transfer rationale and the current plan. The athlete sees it; the receiving coach can read it for the duration of your relationship before it ends.

What the Hub does NOT support

• Bulk transfer of an entire roster to another coach. Each athlete switches individually via a join link.
• Note ownership transfer. Your notes stay yours.
• Coach account merge. The receiving coach uses their own account.

After the transfer

• Athletes are on the receiving coach's roster.
• Your roster is smaller.
• Your free_premium_grants_used_this_cycle count drops (relevant for the rebate calc).
• Your coach plan continues for whatever athletes remain; if your roster is now zero, consider whether you want to pause / close your coach account. See Closing your coach account.

See also: Switching coaches explained, Inviting an assistant coach, Removing an athlete from your roster, Closing your coach account.